Rules & Regulations

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Rules & Regulations

 
DEADLINE
Monday, February 12, midnight
with $25 late fee per entry

Eligibility
The competition is open to all public relations and marketing professionals employed by New England healthcare institutions, health plans and agencies. Eligible entries must have been produced and/or completed – including measured results – between October 1, 2016 and January 31, 2018.

Deadlines
Deadline: Monday, February 12, 2018

Early Bird Deadline: Monday, January 29, 2018, with $25 discount per entry
Late Deadline: Friday, February 12, 2018, with accompanying late fee of $25 per entry

The competition will close on Friday, February 12, 2018 at 11:59 pm with no exceptions. All entries must be completed electronically through the NESHCo Lamplighters system by that time.

Cost/Payment
NESHCo members:  $110.00 per entry
Non-NESHCo members: $140.00 per entry

Early bird discount: $25 off per entry
Late fee: $25 for each late entry

Payment is expected at the time of entry. Online, secure credit card processing is available and you may pay for all your entries in one payment. NESHCo does accept checks and checks must be mailed with your summary of entries email receipt within two weeks of the deadline date. If checks are not received, it may result in disqualification. Please print your invoice at the completion of your entry processing.

Entries become the property of NESHCo and will not be returned.

Disqualifications
Entries that do not include the required information will be disqualified without notification.

Judging
Each entry is reviewed by two judges who reside outside of New England and who are acknowledged leaders within their field.  The same two judges will complete the entire category. Judges are assigned categories based on their professional experience and expertise.

A separate group of five senior-level judges will determine the winner of the Best In New England award.

Produced In House vs Agency Produced
The major distinction between in-house and agency-produced entries is where the creative direction for an entry resides. When an advertising, design or PR agency is hired/directed by a client to create and produce a brochure, publication, ad or campaign, and the agency is responsible for the creative concept and execution, the entry should be considered AGENCY-PRODUCED. If a hospital marketing or PR staff member or team conceptualizes a brochure, ad or campaign, creates its content and coordinates its production/execution (even if freelance copywriters, freelance graphic designers, printers and/or mailing houses are hired to execute portions of it), this type of entry is considered PRODUCED IN-HOUSE.

Member vs Non Member Rates
NESHCo reserves the right to bill any non-member who paid the member rate. If you are questioning your membership status, please contact us at 401-443-2364 or jgervais@neshco.org

When will awards be presented?
Awards presentation will be at the 2018 Spring Conference on May 21 in Southbridge, MA. Tickets may be purchased separately in the spring. Winners and non-winners will be notified prior to the awards ceremony.

Questions?
Call the NESHCo Office, 401-443-2364, or jgervais@neshco.org